| CORPORATE
GOVERNANCE GUIDELINES OF
CIMAREX ENERGY CO.
The following corporate governance
guidelines have been approved by the Board of Directors
(the “Board”) of Cimarex Energy Co. (the
“Company”), and along with the charters
of the committees of the Board, provide the framework
for the governance of the Company.
I. RESPONSIBILITIES OF THE BOARD
The Board’s overall responsibility is to oversee
the business affairs of the Company in order to ensure
the long-term financial strength of the Company and
the creation of enduring stockholder value. The Board
must also maintain a sense of responsibility to the
Company’s customers, employees, suppliers and
the communities in which it operates.
In order to maximize long-term stockholder value, the
Board’s primary responsibilities are to:
1. review and, where appropriate,
approve the financial and business strategies, major
corporate actions and internal controls of the Company;
2. regularly monitor the effectiveness of management
policies and decisions, including the execution of
the Company’s strategies;
3. select, evaluate and compensate and terminate if
necessary the Chief Executive Officer and other senior
officers and review management succession planning;
4. assess major risks facing the Company and review
options for their mitigation; and
5. ensure that the Company’s business is conducted
with the highest standards of ethical conduct and
in conformity with applicable laws and regulations.
II. RESPONSIBILITIES
OF COMMITTEES
The Board has an Audit Committee and a Governance Committee.
The goals and responsibilities of each Committee are
set forth in each Committee’s respective charter.
The Audit Committee’s principal responsibilities
include monitoring the integrity of the Company’s
financial statements, the qualifications and independence
of the external auditors, the performance of the Company’s
internal audit function, the appropriateness of the
Company’s accounting policies, the adequacy of
internal controls and the Company’s compliance
with legal and regulatory requirements.
The Governance Committee’s responsibilities are
divided into two principal functions: (i) the nominating
and governance function, which includes development
and implementation of policies and processes regarding
corporate governance matters, assessment of Board membership
needs and recommendations regarding potential director
candidates; and (ii) the compensation function, which
includes review and determination of the compensation
of the Chief Executive Officer, assisting the Board
with respect to compensation of the Company’s
executive officers, review of plans for managerial succession,
and approval of an annual compensation report for inclusion
in the Company’s proxy statement.
III. BOARD STRUCTURE
1. Board Size
The Board will be composed of not fewer than six and
not more than nine directors, as specified in the Company’s
By-Laws. The actual number of directors within the specified
range may be modified at any time by a majority vote
of the directors then in office. Each year, the Board
determines an appropriate size for the following year,
based on the Company’s present circumstances.
2. Term Limits
The Board does not believe it is appropriate or necessary
to limit the number of terms a director may serve because
of the time and effort necessary for each director to
become familiar with the business of the Company. As
an alternative to term limits, the Governance Committee
will review each director’s continuation on the
Board prior to the expiration of each director’s
term and at such other times as may be appropriate in
particular circumstances.
3. Directors’ Tenure Policy
The Board believes that it is in the best interests
of the Company that:
a. any management director whose
employment at the Company terminates for any reason
(including normal retirement) is expected to promptly
resign from the Board, unless expressly agreed otherwise.
b. any director who has a change of employer or primary
occupation, or whose occupational responsibilities
are substantially changed and create a conflict of
interest from when the director was elected to the
Board (excluding retirement), will submit an offer
of resignation to the Chairman of the Board (such
resignation may be accepted or rejected by the Board
in accordance with the recommendation of the Governance
Committee); and
c. any director whose health or physical condition
would prevent him from satisfactorily fulfilling the
responsibilities of the position is expected to promptly
resign from the Board.
The Board believes that, regardless
of age, individuals are able to make a substantial contribution
to the Company. Therefore, the Board has determined
that no mandatory retirement age shall be imposed.
4. Chairman
of the Board
The Board has no policy respecting the need to separate
or combine the offices of Chairman of the Board and
Chief Executive Officer of the Company. It is the sense
of the Board that it should be free to make this choice
in any way that seems best for the Company at a given
point in time
.IV. QUALIFICATIONS
AND SELECTION
1. Independence of Directors
The Board shall have a majority of directors who meet
the criteria for independence required by applicable
laws, rules, regulations and listing standards. The
Board may adopt categorical standards to assist it in
making such independence determinations. The Board will
disclose the basis for its determination of director
independence in the Company’s annual proxy statement
in accordance with applicable legal and regulatory requirements.
Compliance with the definition of “independent”
director will be reviewed annually by the Committee.
2. Board Membership
Criteria
The Governance Committee is responsible for evaluating
and for periodically reviewing with the Board, the appropriate
mix of skills and characteristics required of Board
members. The Governance Committee shall consider the
perceived needs of the Board at a given point in time
and shall periodically review and update the criteria
as it deems necessary.
Directors should possess the highest personal and professional
ethics, integrity and values, and be committed to representing
the long-term interest of the stockholders. The Board
will endeavor to recommend qualified individuals who,
if added to the Board, would provide the mix of director
characteristics and diverse experiences, perspectives
and skills appropriate for the Company.
3. Service on Boards of Other
Public Companies
Non-management directors are not prevented from simultaneously
serving on other public company boards. Before accepting
an invitation to serve on the board of another public
company, each director should consider whether such
acceptance would create a conflict of interest with
his responsibilities as a director of the Company and
should obtain the approval of the Chairman of the Board
of any planned acceptance. In addition, management directors
must obtain approval of the Governance Committee prior
to accepting an invitation to serve on the board of
directors of a public company.
4. Selection
of Directors
The Board is responsible for selecting director nominees
for election to the Board and for filling vacancies
on the Board and newly created directorships that may
occur between annual meetings of stockholders. The Governance
Committee is responsible for identifying individuals
qualified to serve on the Board and recommending such
individuals to the Board. The Governance Committee will
also consider written proposals for nominees for director
from stockholders. Such proposals shall be submitted
to the Secretary of the Company in compliance with the
By-Laws of the Company.
V. BOARD MEETINGS
1. Frequency and Length of Meetings
The annual schedule for regular meetings of the Board
will be submitted and approved by the Board in advance.
Board meetings will be for such length of time as may
be required to cover the subjects on the scheduled agenda.
Special meetings of the Board may be called by the Chairman
of the Board, the President or a majority of the Board
of Directors. Directors are expected to attend Board
meetings and the meetings of committees on which they
serve, and to spend the time required and meet as frequently
as necessary to properly discharge their responsibilities.
2. Selection of Agenda for Board
Meetings
The Chairman of the Board will establish the agenda
for each Board meeting. The agenda for each meeting
will be distributed to directors in advance. Board members
may suggest items for inclusion on the agenda and, subject
to the will of the majority of those directors present,
may raise for discussion at any Board meeting subjects
not on the agenda. At the beginning of the year, the
Chairman of the Board will establish a schedule of agenda
subjects to be discussed during the year (to the extent
these can be foreseen).
3. Board Materials Distributed
in Advance
Information and data that are important to the Board’s
understanding of the Company’s business will be
distributed in writing to directors the week before
a scheduled Board meeting and as far in advance as is
practicable before special Board meetings. Directors
have a responsibility to review these materials in advance
of such scheduled or special meetings. The Company’s
officers will strive to make the information clear and
concise yet comprehensive, and will make an ongoing
effort to solicit suggestions from non-management directors
on how to best meet their information needs. Directors
will also receive and are expected to review the earnings
reports, significant press releases and other information
designed to keep them informed of material aspects of
the Company’s business, performance and prospects.
4. Executive Sessions of Non-Management Directors
To promote open and unfettered discussion among non-management
directors, the non-management directors shall meet following
each regularly scheduled meeting of the Board in an
executive session, provided that the executive session
held on the same date as the annual meeting of the stockholders
shall include only non-management directors who are
independent, as defined by applicable laws, rules, regulations
and listing standards.
5. Presiding Independent Director
Whenever the Chairman of the Board is not an independent
director, the independent directors may select from
among themselves a presiding independent director who
will preside at one or more executive sessions of the
non-management directors held pursuant to Section V.4.
of these Guidelines or adopt a procedure for selecting
from among themselves a specific presiding independent
director to preside at each separate executive session.
The presiding independent director, if there is only
one, or the procedure for selecting different presiding
independent directors throughout the year, shall be
identified in the Company’s annual proxy statement
to facilitate communications by stockholders and employees
with the non-management directors.
VI. BOARD COMMITTEES
1. Number and Structure
The Board will at all times have an Audit Committee
and a Governance Committee. These Committees and all
of the members of these Committees will satisfy and
comply with the independence requirements of all applicable
laws, rules, regulations and listing standards. Committee
members will be recommended by the Committee and approved
by the Board and may be removed from the Committee by
the Board in its discretion. The Board may also form
additional committees. A non-management director may
attend any Committee meeting ex officio with the concurrence
of the chairman of such Committee.
Consideration may be given to rotating committee members
periodically, but the Board does not believe that such
a rotation should be mandated as a policy because there
may be reasons at a given point in time to maintain
an individual director’s committee membership.
2. Committee Agenda
The chairman of each Committee, in consultation with
appropriate members of the applicable Committee and
management, will develop the Committee’s agenda.
At the beginning of the year, each Committee will establish
a schedule of agenda subjects to be discussed during
the year (to the extent these can be foreseen).
3. Committee Charter
Each of the Audit Committee and the Governance Committee
will develop, maintain and comply with a charter describing,
among other things, its duties and responsibilities
in accordance with applicable legal and regulatory requirements.
Additional committees formed or maintained by the Board
may, under the leadership of their respective chairmen,
develop and maintain charters describing their respective
duties and responsibilities. Charters developed or amended
will be reviewed by the appropriate Committee and approved
by the Board. Each Committee shall, on an annual basis,
review and reassess the adequacy of its charter.
4. Disclosure of Committee Activities
The Chairman of each Committee will report to the Board,
no later than the next regularly scheduled meeting of
the Board following a Committee meeting, on all significant
matters discussed, actions taken and recommendations
made by the Committee. The Chairman and other Committee
members will have an opportunity to comment on Committee
activities at each Board meeting.
5. Number of Audit Committee Directorships
Members of the Audit Committee shall not simultaneously
serve on the audit committee of more than three public
company boards (including the Company’s).
VII. BOARD AND COMMITTEE ACCESS TO MANAGEMENT, COUNSEL
AND ADVISORS
1. Board Access to Management
and Counsel
Directors will have open access to the Company’s
management and counsel. Directors may contact members
of management without permission of the Chief Executive
Officer. However, they should use judgment to ensure
that this contact is not distracting to Company business
operations. Other than correspondence relating to the
activities of a Committee which is sent by the Chairman
of such Committee to the officer designated as the coordinator
for such Committee, correspondence from a Board member
to management should be copied to the Chief Executive
Officer and Chairman of the Board.
Furthermore, the Board encourages management to, from
time to time, invite executives into Board meetings
who (i) can provide additional insight into the items
being discussed because of personal involvement in these
areas, and/or (ii) are managers with future potential
that senior management believes should be given exposure
to the Board.
2. Board and Committee Access to Advisors
The Board and each Committee shall have the authority
to engage independent or outside counsel, accountants
or other advisors, in each case of its choice and as
it determines to be necessary or appropriate. All related
fees and costs of such advisors shall be paid promptly
by the Company in accordance with its normal business
practices.
VIII. EVALUATION AND MANAGEMENT
SUCCESSION
1. Annual Performance Evaluations
The Board shall conduct an annual self-evaluation to
determine whether it and its committees are functioning
effectively. The Audit Committee and the Governance
Committee shall each conduct an annual performance evaluation.
The Governance Committee shall assist the Board and
the Committees with establishing a process for the performance
evaluations, which should include a solicitation of
comments from all directors with respect to the Board
self-evaluation and from each Committee member with
respect to each Committee’s performance evaluation.
2. Chief Executive Officer Evaluation
The Governance Committee will meet in an executive session
without management to evaluate the performance of the
Chief Executive Officer at least once a year for the
purpose of setting the compensation of the Chief Executive
Officer. The evaluation should be based on criteria
including leadership and vision, performance of the
business, accomplishment of strategic objectives, the
handling of extraordinary events and development of
management. The Chairman of the Governance Committee
shall report the Committee’s conclusions to the
Board and may ask for ratification by the independent
members of the Board of the Chief Executive Officer’s
compensation.
3. Management
Succession
The Board shall work in cooperation with the Governance
Committee to develop policies and principles with respect
to the search for and evaluation of potential successors
to the Chief Executive Officer and senior management.
The Chief Executive Officer should at all times make
available his recommendations and evaluations of potential
successors, along with a review of any development plans
recommended for such individuals in the event that he
should unexpectedly retire or be otherwise unable or
unwilling to perform his respective duties. At least
annually, and more frequently if appropriate, the Chief
Executive Officer should present his recommendations
to the Board of Directors in an executive session of
the non-management directors. Following such presentation,
the non-management directors will review the recommendations
in an executive session chaired by the non-managing
presiding director.
IX. BOARD ORIENTATION AND COMPENSATION
1. Director Orientation and Continuing Education
If the Board deems it to be necessary or appropriate,
the Board may conduct an orientation program for all
new directors, which should be conducted as soon as
practicable following the annual meetings at which new
directors are elected or following the appointment of
a new director by the Board in order to fill an existing
or newly created vacancy on the Board. This orientation
may include presentations by senior management to familiarize
new directors with the Company’s strategic plans,
significant financial, accounting and risk management
issues, compliance programs, Code of Business Conduct
and Ethics, senior management, the internal audit department
and the independent auditor.
The Board encourages, but does not require, directors
periodically to pursue continuing education opportunities
in the form of programs, sessions or materials with
respect to the responsibilities of directors of public
companies and will reimburse directors for reasonable
expenses incurred in connection with such continuing
education.
2. Director Compensation
The Governance Committee will recommend to the Board
the form and amount of director compensation, taking
into consideration whether directors are being compensated
in a manner consistent with the compensation strategy
of the Company, competitive market practices using peer
company review and applicable legal and regulatory requirements.
X. GENERAL
1. Reporting of Concerns to Non-Management Directors
Anyone who has a concern about the Company may communicate
that concern directly to the presiding non-management
director. Such communications may be mailed to the Corporate
Secretary or may be communicated to the Cimarex Energy
Co. Confidential Hotline. All such communications will
be forwarded to the presiding non-management director
for his review. The presiding non-management director
may take any action deemed appropriate or necessary,
including the retention of independent or outside counsel,
accountants or other advisors, with respect to any such
communication addressed to them. No adverse action will
be taken against any individual making any such communication
to the presiding non-management director.
2. Periodic Review of Guidelines
The operation of the Board is a dynamic and evolving
process. Accordingly, these Corporate Governance Guidelines
will be reviewed at least annually by the Governance
Committee and any recommended revisions will be submitted
to the Board for consideration.
3. Intent
These Corporate Governance Guidelines are intended to
be a statement of general principles to guide the Board
in formulating corporate policy in accordance with applicable
laws, rules and regulations. The Corporate Governance
Guidelines are not rules or By-Laws. They may be amended
from time to time by the Board upon the recommendation
of the Governance Committee. In addition, the Board
may on occasion depart from these Corporate Governance
Guidelines when circumstances indicate that a departure
is in the best interest of the Company and its stockholders.
4. Disclosure of Guidelines
These guidelines will be posted on the Company’s
website and also will be available in print to any stockholder
requesting a copy. Such availability on the Company’s
website and in print will be noted in the Company’s
annual report to stockholders. |