| Complaint
and Reporting Procedures
Any person may submit a good faith
complaint, report or concern regarding accounting or
auditing matters relating to Cimarex Energy Co. or violations
of Cimarex’s policies to the management of Cimarex
without fear of retaliation of any kind. Cimarex is
committed to achieving compliance with all applicable
securities laws and regulations, accounting standards,
accounting controls and audit practices.
In order to facilitate reporting, our Audit Committee
has established the following procedures for (a) the
receipt, retention and treatment of complaints, reports
and concerns regarding accounting, internal accounting
controls or auditing matters (Accounting Matters) and
regarding potential violations of applicable laws, rules
and regulations or our codes and policies (Compliance
Matters) and (b) the confidential, anonymous submission
of complaints, reports and concerns regarding
Accounting Matters
or Compliance Matters.
Receipt of Calls
Any person with concerns regarding Accounting Matters
or Compliance Matters may report their concerns on a
confidential or anonymous basis to the Audit Committee
by calling the independent, toll-free confidential hotline
established by Cimarex for that purpose. The number
of the confidential hotline is 1-866-519-1898.
Direct Correspondence with Non-Management
Directors
The confidential hotline also may be used by interested
persons to make their concerns regarding Cimarex known
to the non-management directors of Cimarex on a direct
and confidential basis.
Scope of Matters Covered by Procedures
These procedures relate to complaints, reports and concerns
about questionable accounting or auditing matters, including:
- fraud or error in the preparation,
evaluation, review or audit of any financial statement
of Cimarex;
- fraud or error in the recording
and maintaining of financial records of Cimarex;
- deficiencies in or noncompliance
with internal accounting controls;
- misrepresentation or false statement
to or by a senior officer or accountant regarding
a matter contained in the financial records, financial
reports (including discussions in quarterly and annual
reports filed with the Securities and Exchange Commission)
or audit reports of Cimarex; and
- deviation from full and fair reporting
of our financial condition.
These procedures also relate to reports
of violations, including violations of:
applicable laws, rules, regulations and listing standards;
- Cimarex Corporate Governance Guidelines;
- Code of Ethics for the Chief Executive
Officer and Senior Financial Officers;
- Code of Business Conduct and Ethics
- Cimarex insider trading policy;
and
- Any other code, policy or procedure
established by Cimarex.
Treatment of
Complaints and Reports
Cimarex has retained a third-party provider to accept,
verify and log all calls received on the confidential
hotline. Upon receipt of a call, the third-party provider
will notify the Corporate Secretary, who will log the
call and advise the Audit Committee of the call. The
Audit Committee will then (a) determine whether the
call pertains to Accounting Matters or Compliance Matters
or is a concern addressed to the non-management directors
of Cimarex. Calls relating to Accounting Matters will
be reviewed under Audit Committee direction and oversight
or by such other persons as the Audit Committee determines
to be appropriate. Calls relating to Compliance Matters
will be reviewed under Audit Committee direction and
oversight by Cimarex legal counsel or the human resources
department, as appropriate. If a call is intended for
the non-management directors of Cimarex, the Audit Committee
will inform the presiding non-management director and
make a recording of the call available to him. Confidentiality
with respect to all complaints, reports and concerns
will be maintained by the third-party provider, Cimarex,
the Audit Committee and the presiding non-management
director to the fullest extent possible, consistent
with the need to conduct an adequate review.
Prompt and appropriate corrective action will be taken
when and as warranted in the judgment of the Audit Committee,
the Board of Directors or the non-management directors,
as applicable.
Cimarex will not take any adverse action against anyone
as a result of their good faith complaint, report or
concern pursuant to these procedures and will not discharge,
demote, suspend, threaten, harass or in any manner discriminate
against any employee in the terms and conditions of
employment based upon any lawful actions taken by the
employee with respect to good faith reporting of complaints,
concerns or other matters regarding Cimarex.
Reporting and Retention of Complaints
and Investigations
The Corporate Secretary of Cimarex will maintain a log
of all calls on the confidential hotline, tracking their
receipt, investigation and resolution and will prepare
a periodic summary report for the Audit Committee. |